Personal development in MyAIESEC.net

MyAIESEC.net has a soft side as well. Did you know that there are tools to help you in your personal development?

Remember the competency test you take to change stage? It is not only there to gather statistics for AIESEC International, it is there for your personal development. You can do a self evaluation of your competencies. You can also do a "360 degrees", this is when you ask at least 5 other people to rate your competencies. In this way, you find out what you think about yourself, and what others think about you. How well do you know yourself?

In this video, you will also get a run-through of all the things in your profile in MyAIESEC.net.


See the video in fullscreen

Add your EP form in MyAIESEC.net

It is a big day. It is time for you to add your Exchange Participant form in MyAIESEC.net. It is time for you to head out on an adventure. There will be times when you will think that everything about the internship is horrible and there will be times when you think that life could not be better. One thing is for sure, the internship will give you an experience that will last you a life time.

A few pieces of advice for an EP:
- Sell your self - why should anyone hire you? Show off your good sides, both in your EP form and in other contact you have with TN-managers

- Tell TN-managers what is relevant - What in your past experience makes you qualified for this internship?

- Stand out - a TN-manager can get hundreds of e-mails. What can you do differently for her/him to notice you

- Don't take it personal - You will send many e-mails that will not get any replies. You know what, it is OK. That will for sure happen. Just keep trying and you will find something.

- Put in some effort - Finding the internship for you will require some work. Be prepared to put in a bit of effort. Set goals for yourselves and contact many TN-managers.

- Answer all e-mails - What comes around goes around. Treat everyone the way you want to be treated


Check out the videos below to see how you can add your EP form!

Add EP form - part 1
See the video in fullscreen

Add EP form - part 2
See the video in fullscreen

Exchange test in MyAIESEC.net

In a way the exchange test separates the strong from the weak. By completing the exchange test you get access to the internship database and you can start doing what AIESEC is all about.

The exchange test is crucial for you who:
- are an EP (exchange participant) and want to find internships
- are working with selling to know what type of students we can offer the companies
- are working towards students, and want to know what types of internship we can offer them
- are doing matching of any kind
So, bascally, it is for all of you.


Below are some links to useful material that you can read before doing the test:

IXQPS: International Exchange Quality Policies Standards
Click here

Education material exchange:
Click here


See the video in fullscreen

MyAIESEC: apply for exchange stage

Are you heading for the adventure of your lifetime?
Of course I am talking about going on an internship!!!

In this video you will learn how to apply for exchange stage.

All the steps you need to go through in MyAIESEC.net when you are about to do an internship are:
1. Sign up on MyAIESEC.net
2. Apply for taking responsibility stage
3. Do the exchange test
4. Apply for exchange stage - what is shown in this video
5. Add your EP form

I wish you the best of luck !

See the video in fullscreen

MyAIESEC: apply for taking responsibility stage

Do you want to have access to the real MyAIESEC.net? If you have been introduced to MyAIESEC.net and you have started taking responsibility in your local committee, it is time to apply for TR (taking responsibility) stage. Once you have done that, you will have access to:

- wikis (our pages full of information)
- news from AIESEC all over the world
- read about all the conferences and leadership opportunities there are in the world
- exchange test. Yep, you need to do a test to access the database.


See the video in fullscreen

eSynergy for everyone

So now everyone should be back and going from the conference, which I hope AIESEC Sweden with all its members enjoyed, and it's time to get some serious sales going.

For new members (oldies - check below!) I have a little video below explaining what eSynergy is and how you can use it. Once you're done watching it and really pumped up about eSynergy please check out - How to register, How to store company data and How to track your activities.

See the video in fullscreen

For all the oldie, goldies who hopefully know eSynergy by now I have prepared a little video explaining a bit more advanced feature of eSynergy - managing your sales projects - which I will publish soon!

eSynergy - register or be registered...

So the time has come when all you new members have been recruited, and when the sales activity really should be getting up to high pace. For sales to be really effective it should be tracked, planned and managed through our eSynergy software.

If you are an EB member you should right now be making sure that all your members get accounts. One way is to ask them to visit this blog and watch the videos - the other way is to add the users yourself. Click here for an instruction on that!

So why should you use eSynergy? Well basically there are some important reasons:

1. Track your own activites and make sure you don't forget all your follow-ups
2. Get access to a large database of companies
3. Make sure you get all the history of your companies and that you store history (what you are doing) for next generations

First of all you need to be registered.. so if you are a new member, just check out the registration below:

See the video in fullscreen


Click here to register!
As I said in the video the registration doesn't always

Once you got your account and password you need to learn how to use the system - we have lots of videos showing you how to use eSynergy - just check them out here!

If you are an experienced user looking to add new members simply follow the procedure in this video. It requires you to have the "HR" role in eSynergy, your LCP or one of the admins (me) can help you out with that.

See the video in fullscreen

MyAIESEC.net promotion

Why is MyAIESEC.net something I should spend time on?
Well... in this video you find out why.

A few reasons:
- read news to find out what is going on in the AIESEC world
- find all the answers to your AIESEC-related questions
- find out what opportunities you can take: leadership roles, international conferences etc.
- internship database!

See the video in fullscreen

For new members: register on MyAIESEC.net

Congratulations! We are lucky to have you as a member in AIESEC. One of the first things you should do is sign up on www.myaiesec.net. It is our internal website where you can find more information than you thought you would need. Some examples:
- What conferences can you go to around the world?
- Sales information
- Documents on personal development and leadership
- Our database of internships
- And lots more!

Sign up now! Watch the video to learn how.

See the video in fullscreen

Reporting in MSOA

When it comes to finances reporting is a key element. This is the way that we (as in the finance responsibles) and the others (as in everyone who has a stake in the organization) keeps track of what goes on inside the organization.

I have prepared a video on how to do monthly reporting in MSOA and also a quarterly update on how we are doing according to budget. I have an updated budget template that you can download here that will help you do this practically automatically.

See the video in fullscreen

For leaders: Registration for new members on MyAIESEC.net

Oooh! All the new members for the fall are here! New, fresh and excited members =)

Let's help them get involved in AIESEC as fast as possible. One important thing to do is to make them sign up on MyAIESEC.net. It is very easy and they will get access to so much fun and useful information. The first part of the video shows how to do this.

The second part of the video shows how the leaders must approve the new members.
Tip: did you know that all new members fill in why they joined AIESEC and how they noticed AIESEC? Very useful information!

See the video in fullscreen

Webpublishing through MyAIESEC.net part 2

Only editing existing pages is not that fun. In this video, we take a look at how you can create new pages on your website.

See the video in fullscreen

eSynergy - Search it harder!

The fact that you can search and find companies in eSynergy makes it really powerful. For example, you can use the search to answer questions like

• what companies did we contact last year?
• which companies are inactive?
• which ICT companies do we have in our database?
• who should I call?

The search screen is very flexible so you can find many ways to search using it. In a later stage I am going to show you how to plan calls for all companies at once - for now, it will be enough for search.

Another thing this video goes through are the different types for companies. We have 4 important types in AIESEC eSynergy: Not validated, Uncontaced, Conctaced, Visited. These will be updated automatically when you add activities and realize them. However the "not visited" type is a bit special, it is set when you import companies from Excel, and you need to update this yourself! The video will show you how.

For now, enjoy the video!

See the video in fullscreen

MyAIESEC.net: create and edit newsletters and wikis

Did you think that newsletters and wikis are only for MC and AI?
No way! MyAIESEC.net is for you, for your LC.

Imagine if you instead of sending all the members a weekly e-mail, they could subscribe to your LCs newsletter.

Imagine if there was one spot where you could gather all the information about what is going on in your LC.

You do not have to imagine anymore, find out how to make these dreams reality on MyAIESEC.net by watching this lovely video:

See the video in fullscreen

Tracking potential members with Google Docs

So, here is a post about another IS tool that is very useful but not one of the "usual ones".

I am going to show you a good tool to track sign-ups for induction, info meetings and interest in memberships. All the signups will get automatically stored in a spreadsheet that you can use then to track who actually attended the introduction meeting and make statistics. You can use this for many things, such as signing up for going on exchange, attending conferences or whatever.

See the video in fullscreen


To set it up go to http://docs.google.com and choose "Create new form". Then just add the fields you want and send it by email.

You can even add this form to your www.aiesec.org website, by choosing "More actions" and then "Embed" you will get a piece of HTML code that you can paste into a www.aiesec.org website (or on a blog). It will look like this:

Paying out (in MS Office Accounting)

This video shows how to handle invoices from your suppliers (like the MC or some other supplier) in Microsoft Office Accounting. It is very simple and you won't need to worry too much about getting the accounting right - the software does it for you.

In the example I pay an invoice from the MC for an internship that we realized. Maybe you receive invoices from other sources for new items? Well then simply create new "products" linked to the right account in the Chart of Accounts. Don't know which account to use? Check back here and with the other VPFs and we can develop a standard!

If you have any questions? Please post them here or e-mail me and I'll help you out.

See the video in fullscreen

Tracking galore (eSynergy)

Today I will show you how to do the most basic and most important thing in eSynergy - tracking your activities. The basic thing you will learn is how to add a new activity (such as a cold call or meeting) and how to create follow-up actions.

Once you have completed an activity, press Copy: New to create a new follow-up activity, then go back to the original activity and press either Realize or Reject. Realize should be used when you have completed an activity (reached the person you were trying to call, had the meeting) and Reject when the activity cannot be completed (meeting cancelled, person that you were trying to call quit and so on).

Once you get the hang of it - it can be really easy to track all your activities in eSynergy.

See the video in fullscreen

How to access AIESEC Sweden's resources at MyAIESEC.net

There are tons and tons of resources and information at MyAIESEC.net. Some might be a bit irrelevant, but so much will make your life easier. And more interesting. And more fun!

In this video you will learn:

• How to find the AIESEC sweden wiki
• How to find other Swedish wikis
• How to find the files you are looking for
• How to find the files you did not know you were looking for, but need anyway

See the video in fullscreen

Sending invoices in MS accounting

This week I am going to cover a task that I hope you get to do a lot of - sending invoices. MS Office Accounting makes it real easy to work with invoicing and allows you to simply create invoices, associate them with a specific customer and then mark them as payed. All these operations will result in your books being kept - from the accounts receivable to all the proper accounts.
See the video in fullscreen

Webpublishing through MyAIESEC.net

Internet has been around for a while now. Everyone finds their information online. Students interested in AIESEC will try to find information about you on the Internet. What will they find?

Have you ever been to www.aiesec.org? Did you know that your LC has their own website there? Do you know what is written there?

In this video you will learn how to edit your homepage at www.aiesec.org/sweden/(lcname) through MyAIESEC.net.
See the video in fullscreen

Clean up MyAIESEC.net

A new AIESEC year has begun. New projects are starting. New members are coming. In with the new, out with the old. This is true about MyAIESEC.net as well. You don't want last year's "dirt" still in the systems. Clean up! Have a fresh clean start!

In this video you will learn how to:

• delete members that should not be members
• create new teams, add members to teams, and clean up teams

See the video in fullscreen

Getting to grips with eSynergy

This time I'm briefly going to show you the most basic feature of eSynergy - storing company data. This is one of the purposes why we have the system, basically to store data about contacts and companies so that they will be accessible to us and other generations of AIESEC:ers.

One important take-away point from this video though is that there is no point in storing incomplete data, therefore if you are going to use eSynergy try your outmost to provide all the data you can in the system. For later, this will mean that the data will be much more valuable to your successors or other users!


Just right-click the video and select Play to play the video.

See the video in fullscreen.

See the first post about eSynergy - (Re)Introducing CRM.

Leaders in MyAIESEC.net

"If your actions inspire others to dream more, learn more, do more and become more, you are a leader." said John Quincy Adams, and Carro would like to add: "and the best way is by showing that you know MyAIESEC.net".

Well, OK, that might be a bit over-dramatized, but there is a pinch of truth in there. As a leader in your LC, you are the one who needs to show members the way in MyAIESEC.net, and the first thing you need to do is lead yourself and make sure you are in the right stage on MyAIESEC.net. Also, once you are there you will have access to things you do not want to miss out on.

We had some technical issues, if the video doesn't play, please click here or right click video below and choose 'Play'


See in fullscreen

MyAIESEC.net intro

Drum rolls please.... because here's the introduction that will guide you through all the basics you need to know about MyAIESEC.net. In just five minutes.

This video is suitable for those who are new to MyAIESEC.net as well as for those who only use a fraction of the functions of the site.

We had some technical issues, if the video doesn't play, please click here or right click video below and choose 'Play'


See in fullscreen

It's all about the money - Introduction to MS Office Accounting

It's all about the money
It's all about the dum dum.......

Well it is isn't it? At least I think that if you don't manage your money well, then all the other things you do in AIESEC will kind of come to waste. That's why I'm working in the National Support Team to try to create initiatives to improve our financial practices. One such initiative is try to update the use of accounting software as most of our LCs are using different or outdated software right now.

This post is focused towards VPFs but can also be useful for LCPs who want to know a bit more about how to use the accounting software (or project managers/OCPs for that matter!).

Microsoft Office Accounting Express is a free software that handles your accounting and invoicing real easy. In this first video I'll introduce it and also show how you'll set up your LC from the template I prepared.



See the video in fullscreen.

To Download MS Office Accounting Express now go click here. To get the template for an LC as well as importing our Products, Customer and Suppliers (as show in the video) click here.

When you use the ImporSuppliers, ImportCustomers and ImportProducts remember to do them in this order: Suppliers, Customers, Products!

And once you're done with all this, it's time to sit back and relax.

(Re)Introducing our CRM: eSynergy

So... at the IS blog we begin from the beginning, back to the basics and build from the ground up and all that. Therefore the first post will be a very, very light introduction to a lovechild of ours called eSynergy.

Ok, so I hear some in the audience sighing already, but don't worry - this year, it's all going to work much better. Give it a chance and follow our videos and you'll hopefully be up and running and working effectively in eSynergy in no-time

This first video might be a bit basic, but follow it through and make sure that you can login (EVEN if you have used eSynergy before) to system. If you can't login, then just leave us a comment and we'll help you out!


See the video in fullscreen

The link to the system is here: http://esynergy.aiesec.se and if you don't have an account yet - please register here (note: you're LCP will need to approve you!)!

Welcome to the IS Blog - Introduction

Hey! You probably got a mail to check this blog out, and I guess a little introduction would be good. The idea of this blog is to share some video clips and other useful material to help AIESEC Sweden (you !) to develop the usage of the many and good information systems (IS) that we have.

We started it to help share, in the best way possible, best practices, good ideas and basic usage materials so that you can refer back to it when you are at home, actually trying to use (and hopefully succeeding) the tools we have.

We figured that it would be good for you to get to know the people who are working on this blog - that is, Linus and Carolin - a bit so we recorded some introductions, also if you say hi to us in the comments we will be really happy :)





Gosh, it always makes you self-concious to see yourself on video like that... Now remember to check back here regularly as we will try to have updates for you every week on new things and features.